AGM Invite and Voting Pack 2022

Chairman: Aubrey Grosvenor Monday 31st October 2022

Dear Member,

NOTICE IS HEREBY GIVEN that the 2022 ANNUAL GENERAL MEETING will be held at the Clubhouse on Thursday 24th November 2022 at 8.00pm for the transaction of the under-mentioned business.

If members wish to ask questions to the Board on any items relating to the Agenda only, these questions should be submitted by Monday 14th November 2022 to info@stourbridge-tennis-squash.co.uk for the attention of the Secretary. They will be answered as promptly as possible.

All questions and responses will be included in the minutes of the AGM.

A copy of all documentation relating to the AGM will be available at Reception.

Voting Members are members of the Club who are over 18 years of age at the date of the General Meeting. This does not include Members with a Social category only.

Yours faithfully

T.J.Roberts

Mr T Roberts

Honorary Secretary

AGENDA

(a) To confirm the minutes of the AGM held on Thursday 9th December 2021

To confirm the minutes of the General Meeting held on Thursday 24th February 2022

To approve the Club’s financial statement for the year ended 31 March 2022
To approve WH AUDIT LIMITED as the Club’s auditors
To elect the Officers of the Club until the next AGM

5. To accord a vote of thanks to the Retiring Officers

Registered number: 08761408

PROXY FORM

For a printable copy of the Proxy form please reply to info@stourbridge-tennis-squash.co.uk

Or ask a member of staff in the office for a copy.

Chairman AGM Report

The year 2021/22 was a particularly trying time for the Club given the ongoing albeit reducing threat of COVID and the effect it has had on all of us, added to which uncertainly in world affairs has made normal club life difficult. This uncertainty has reduced this year and it is great to see the programme of teams, coaching, social and gym activities back.

Your club is reliant on members volunteering to make it work, whether that be in the sports and social committees or on the Board as a Director. We have been fortunate in having a dedicated and energetic board. As always there will be change this coming year with some retiring and new younger members joining. My thanks to Richard Walker who has been a longstanding board member as well as past Chairman also welcoming Annabel Goodby who is joining the board as Tennis Chair. This along with other changes reduces the average age of the Board and shows that younger members do want to participate and make the club a better place to come to. We hope more members will volunteer to make the club a success for all current and potential members.

The board took some difficult decisions in early 2020 to reshape the staffing structure at the club, by 2021 we saw a slow return in member numbers which currently stands at 1115. We are still a member focussed club and with the Club Management team headed by Luke Stone we can ensure the aims of the Board and the running of the club are best delivered.

From a financial perspective, COVID was an extraordinarily challenging time, with a host of changing demands from the government, council, sporting bodies, and health and safety advisers.

To recognise the challenge of the last two years and the club returned a proportion of subscriptions across 21/22 and 22/23, these will finish this coming year.

Taking part in sport is obviously the reason this club exists, tennis, squash, racketball and gym have almost returned to normal.

Tennis is still the largest part of the club membership and continues to grow, Head Coach Kirk Woodall is producing excellent programmes for beginners to seniors with juniors a major target, his efforts alongside all the existing and new coaches is extremely successful. We have also refreshed the playing surface on courts 2,3 & 4.

Indoors, we are also committed to increasing junior player numbers, ensuring an emphasis on encouraging teams for both Squash and Racketball and also continuing want league and friendly games. Courts, 1,2,3, 5 & 6 have had a refresh during the year to ensure our playing environment remains high quality.

Gym membership has risen, we have invested in more equipment, and continued outdoor fitness, giving members superb choice of how they use club facilities. It is also important to note that we have a healthy number of social members.

The current Board is beginning to plan for 22/23 and beyond, and we are more optimistic going forward.

We are going to explore the possibilities of using the land to the rear of the club. Previous Boards have considered such a proposal before but the current Board have committed to explore the issue in detail over the coming year as it believes it should be possible to have to secure an income for the club, potentially working with other local organisations to do so.

To finish, I would like to give you a flavour of our priorities over the next year. These are to i) ensure all of our staff enjoy working here and provide excellent membership experience, ii) work on a (final) repair solution for indoor court 4, and iii) continue to explore ways to engage families and the younger players to ensure the club has a vibrant future. We will of course ensure the facilities and finances are in good health.

It remains a privilege to be the Club chairman and I am indebted to the Board members for their hard work.

Aubrey Grosvenor

Club Chairman

Treasurer AGM Report

21/22 Accounts

The total income for the year was £523984 and the club made a profit of £48360 for the year. During the year, to ensure the club could operate for its members, pay its bills and manage any potential period of closure, a very risk averse approach was taken with significant spending decisions. With the gradual reduction of this risk of closure, the board agreed a series of maintenance and improvement work across quarter 4 and continuing into 22/23.

At year end, the club had net assets of £1.47m with loans to the value of £226687. The Cash in the Bank value at year end was £326817 (which included a significant number of membership renewals for 22/23).

Accounting approach

SLTSC has outsourced its accounting since September 2020. Subsequently our financial reporting has changed. The 21.22 accounts reflect the structure of the financial information supplied by ARAS and this information is shared with the Board monthly. Our current banking relationship is with Lloyds and we meet with them regularly to ensure good communication. Along with the P&L and balance sheet information, we base many of our financial decisions on the monthly cash in bank value and use this to plan for the remainder of the financial year. This is In line with recommendations by Sport England for small sports clubs. These approaches give the Board (and thus the members) assurance that members money is being handled appropriately.

Current financial picture (Nov 22 financial report)

During this year our income has been reduced by process of returning 2 months subscriptions to members from the COVID lockdown period.

During this year, sporting activity has returned and with full coaching, teams and social programmes. In January 2022 the Board agreed a maintenance and repair programme of £90k across 19 individual areas, progress and squash court 4 and tennis court 1. Of this programme tennis court 1, and squash court 4 remain the most significant works remaining. Further improvement work will be planned for 23/24.

Profit remains variable with the club making £2k profit in September. Staff costs are currently in a state of flux given the changes. Currently the club has fixed assets of £1.53m, a Cash in Bank value of £305k, and two loans totalling £210k. Our current planning suggests we should reach year end, including currently known risks and costs, in reasonable financial health.

Financial risks

Legacy leaks onto courts 3 and 4 – we have updated court 3 however the leaks above court 4 remain despite significant work.
Inflation - price rises have been well documented, and the club is currently within a fixed rate deal with its utility provider so should be protected from this currently. The club manager and treasurer are working together to assess any future impact of broader inflationary pressures.

Richard Cattell (Treasurer)

Tennis AGM Report.

I’m pleased to report that after two years of disruption we have finally managed to have a normal full year of tennis. The tennis membership is healthy with a growing number of men and ladies wanting to join teams, lots of new members and a thriving junior section.

Coaching

We now have 2 full time and 3 part time coaches. They are all fulfilling useful roles and well supported by the Club Manager and Tennis Committee

Teams

Andy Eaton and Jo Skym have done an excellent job of running the teams over the last 12 months. The ladies have managed to field up to seven teams and the men six with varying degrees of success but all matches have been played with enthusiasm, competitively and enjoyed by most players. It is also pleasing to see an increasing number of juniors keen to play team tennis.

We have fielded 3 mixed teams in the summer and for the first time 3 for the winter. The teams are slowly finding their right level in the league but this winter looks tough for some!!

Juniors

All junior coaching is now on a Friday night with numbers growing week on week, now over 100 every week, and very good attendance at the popular holiday clubs. The squads have now returned run by popular new coach, George Southall.

Indoor Sports

It has been great to see so many Gym, Squash and Racketball players on to the tennis courts. Please keep playing and I hope you have all enjoyed this outdoor sport and your very popular gym classes. For the eagle eyed you will have spotted Racketball/Squash players in the tennis finals this year !!

Mix In

This is once again proving successful and popular. We are welcoming many new members to mix in which has now expanded to Tues morning and evening, Thurs and Sunday. We have a well used whatsapp group to encourage attendance with nearly 60 members in the group. My thanks to Dora Harcourt for enthusiastically running mix in for us.

Tournaments

In September we ran our annual Club Tournament and Ladies Open. The club tournament was excellent with some very good matches Our thanks to Alison Davis for organising and running the tournament so smoothly and also to EWS for their kind sponsorship.

The ladies open welcomed nearly 30 players for other clubs and was excellently organised by Helen Walker for the 7th, and final, year running.

Both Dora Harcourt and Annabel Goodby have run some fun mixed and not so mixed tournaments that have proved extremely popular

Leagues

My thanks to Dave Stokes, Hilary Boszko and Mike Sykes for continuing to run the popular singles and doubles leagues.

Committee Changes

I would like to thank the Tennis Committee for all their support over many years and in particular Lindsay Boardman, Rob Moreton and John Warren who are all standing down along with myself.

We welcome Annabel Goodby as new tennis chair and I’m sure she will be well supported by the new tennis committee and members.

Richard Walker (Tennis Chair)

Racketball AGM Report

This is my first full year’s annual report since taking over the Racketball Chair from Heidi Munday; rising to the standards set by my predecessor is a challenge and I cannot let her escape without a rousing chorus of huge thank you’s to Heidi for the tireless work she contributed to the successful running of the racketball section and the club as a whole. The one event that stands out in my memory (and probably yours too if you were there) was the Three Rackets Tournament that Heidi organised way back when. I’ve been asked many times if it will be run again and I guess that now the club has settled back into its routine, 2023 is going the have to be the year!! But thank you Heidi, you will be sorely missed. Good luck in all your endeavours now that you have your life back to yourself.

Racketball Leagues

All four racketball leagues are now back up and running. Thanks to Hugh and Graham (and me) for running these leagues. It’s probably fair to say that in terms of numbers they are not quite back where they were pre-covid so please to join in and enjoy the vibrancy of competitive friendly matches!

In summary:

Evening and weekend singles, around 50 players in 10 divisions, including the recently introduced Premier Division.

Daytime singles, around 35 players in 6 divisions.

Daytime doubles, around 16 pairs in 4 divisions.

Evening and weekend doubles, around 21 pairs in 3 divisions.

If there is one request I would like make it is that once entered into the league, please make every effort to play your matches!! Graham and Hugh contribute time to running the leagues and they do like to think it is time well spent for your benefit.

Tournaments

We ran three tournaments this year, see results etc below. Interestingly the demand from daytime players for tournaments to be held during the day seems to have almost vanished, with very few people entering those we have attempted to run but to no avail. Should this not be the case, please let the committee know and we can resurrect those that are most popular. Oh yes, and maybe someone to help run them would be helpful too!

Singles championship, sponsored by GI Sykes and run from January to March 2022 had over 80 entries in total in different categories and the results were:

Ladies Open – Kasia Webb beat Kirsty Crookson

Men’s Open – Ali Jafari beat Jason Russell

0ver55 Men’s Open – Paul Barnsley beat Ian Hughes

Men’s Plate – Ben Quinn beat Matt Groves

Ladies Plate – Lucy Hancocks beat Jo Skym

0ver55 Men’s Plate – Ian Twells beat Mike Robins

Doubles Championship was sponsored by Hayley Windows and the results were:

Men’s Open – Andy Speake and Andy Hart beat Duncan and George Snow

Ladies Open – Kelly Easthope and Evie Edwards beat Lesley Barnsley and Jo Skym

Men’s Plate – Saul Wallis and Ian Twells beat Dave and Matt Groves

Ladies Plate – Joy Hinton and Lucy Hancocks beat Hilary Carter and Sheila Morley

Mixed Doubles Champions, sponsored by A and H had over 20 couples enter and the results were:

Open - Karen Fisher and Andy Speake beat Philippa Pegg and Duncan Snow

Plate – Kath and Jon Rance beat Jo Skym and Ian Hughes

We are planning three major tournaments in 2022/23.

The Singles championships will start in Jan 2023

The Doubles championships will start in Mar/April 2023

The Mixed doubles tournament will start in Sept 2023

Team Racketball

Unfortunately, the club was unable to enter a team in the Warwickshire League this year gone (Worcestershire has insufficient interest in racketball to run an interclub league and the ‘west midlands league’ no longer exists)

However, we have made doubly sure that we have a team competing this coming year and Jason Edwards has stepped forward to pick up the captains’ badge. A team has been registered and early matches already in the bag. Keep an eye on the notice board for fixtures and results and don’t forget to come to the club to support the team for home matches.

Social

The racketball committee has traditionally had an active social member but since the formation of a club wide social team much of that role has been taken club wide. That is not to say that the social aspects of our sport should be neglected and there is an effort being made to resurrect the Saturday night mix in social and other activities in the forthcoming year. Stourport Tennis and Squash have also approached us asking if the club would like to get involved in a series of ‘team friendlies’ that they have been running with other Worcestershire based clubs. Watch the notice board for further details.

Juniors and Coaching

The new development coach, ably assisted by a small number of keen club members, has been running indoor rackets coaching on Wednesday and Friday.

Court Maintenance

Well, what to say?? One can see for oneself that court 3 has been completely refurbished now that it is weather proofed while court 4 still refuses all attempts to resolve. Additional work has been identified and is to be carried out shortly to seek to contain and stop the leak. We will be targeted refurbishment of the court early in the new year. Meanwhile, courts 1, 2, 5 and 6 have been cleaned and serviced with faulty lights replaced. Motion sensor lights have also been installed as a benefit to members (no longer have to worry about where did I put the key) and as an efficiency measure to reduce electricity usage.

Committee

There have been some changes to the committee membership this year. Mike Hart has stood down after many years of committee membership and organising daytime tournaments. I’d like to thank Mike for his contribution to the racketball section. Miss Tournament herself, Kath Rance, has also decided to step back from organising club tournaments. Kath has been tournaments personified for far too many years and we owe her a great debt of thanks. Kath has decided to remain with the team as a member without portfolio and for that I am grateful. Another member has stepped in to help with tournaments for the coming year; a full time committee member to do this job would be just great. And finally thanks to Peter Mumby, who has also stood down, for his contribution to the committee; I’m pleased I still see him in the bar from time to time so I can probe that vast knowledge bank in his brain too help us keep going forward.

Ian Binks (Racketball Chair)

Squash AGM Report

Following the restart after the multiple waves of Covid, we have had an exciting year with the squash discipline of the club, including both Worcestershire winter teams performing well, with the first team headed up by Ian Hughes. A Warwickshire summer team was created through the enthusiasm of some first team players and they performed excellently finishing third, as was the Staffordshire summer team, previously the central league, who finished top. Support has Continued into the current winter season with a Warwickshire team headed up by Stuart Lord and Jack Dukes and two Worcestershire teams, headed up by Pete Bailey and Andy Sinton. The teams enjoy a strong roster of players which should continue to be encouraged for both new members to join and for current players to improve their game and advance through the teams, especially those of fewer years.

The current ongoing situation with court 4 is very disappointing, only in last year's annual report did I mention that we would be expecting a timely conclusion to the water ingress, however we are making slow progress to hopefully narrow it down to reach a permanent fix rather than temporary.

A few competitions have been run through the year both internally co-ordinated by Jack Dukes and externally by Worcestershire squash we are currently reviewing the possibility of another PSA sanctioned event next year.

Our annual Nigel Cartwright competition in which Stuart Lord won the main event, Andy Speake the o35 & o45, Evie took the women’s main event, men’s plate was won by Ian Bradley and finally the o55 was won by Nick Carter.

The annual club handicap was run in May, again Andy Speake coming through to win.

The PSL team finals between Pontefract and Crawley were held at the club in June where some amazing squash was seen. That was potentially a great plus for the club to host this.

The club has hosted the annual Worcestershire County closed in January in the which the B plate was won by our own Richard Banno, the junior open in September and has junior county training taking place this weekend (22th October 2022).

We advertised and ran a taster session for a group of Girlguides early on in the year which was very positive on the day with great support from the committee members and helpers/coaches, but disappointing take up after the event. Focus more recently has been on getting a single schools sports contact which we now have. Links have been made with Invictus Acadamy Trust Schools and a series of meetings have taken place at the club, I would expect this to work well for the club with a conversion of some of these juniors into members.

Club open day, which was previously planned to coincide with the commonwealth games, was held in September. Mark Biddle managed the squash during this event with Charlotte Silwood supporting along with some support from our players, demonstrating how to play the game to the general public and some youngsters “had a go” on court with Charlotte. There was a positive result with some families taking up membership.

Restructuring of the internal leagues by James Newhill took place to entice more participation. The committee continue to monitor the number of games being played in each league period.

Junior participation within the clubs coaching programme is increasing, this in itself is putting additional pressure on the voluntary coaching team. Charlotte, Nick, Phil, Ali and Tracey offer support which is very much appreciated by both the squash committee and the wider club structure. Congratulations to Charlotte who gained her level 2 coaching award at the end of July this year and is looking to move onto level 3 next year, studies permitting.

Squash stars initiative run by ES for 5-11 year olds is not proving very successful for our club. However, we have had some limited take up. Nick carter is driving this hard and spending a lot of time pushing it, which again is very much appreciated.

Last year's annual exhibition match organised by John Bartlett didn’t go ahead due to the uncertainty of covid restrictions at the time and the possibility of cancelation, however this year’s is all set for the 4th November after much hard work and effort by John.

Rams on tour, Ramy recently took us to Gibraltar to play a return team match. 12 players went from the club plus 4 supporters, we arrived on a Friday and left on a Tuesday we were narrowly defeated by only 10 points, the team spirit and bonding cohesively over the whole tour was fantastic to see, our hosts couldn’t have done anymore to make it so enjoyable for us either. I have already had members that never went asking if we are doing it again as they are interested. A special thanks to John Bartlett who, on the day of the tournament, scored the entire programme on the court 2.

Throughout this annual summary hopefully you will see that the squash is moving forwards; in some cases against the tide but still forwards, there is a fair way to go still but with this enthusiastic committee and unprecedented constant support, help and guidance from Nick Carter, John Bartlett, Ian Hughes, Luke and team not forgetting all the people previously mentioned in this report I'm sure we will get there.

The Chairman would like to extend his thanks to the members of the existing committee for their input and support over the last year.

Ricky Hunt (Squash Chair.)

Gym AGM Report

I would like to thank all the members who have continued to support the Club throughout the last 12 months, whilst we have been pandemic and lock down free this year it has been a financial challenging period of time.

With prudent financial planning from the Board the Club has managed to upgrade some pieces of equipment in the Gym and further upgrades are in the pipeline for the near future. The equipment is serviced annually and is routinely monitored for wear and tear but if you do notice anything that requires any attention, please make a note with the office who will contact the engineers to get repairs completed.

We have the PT’s delivering the Gym sessions both indoor and out. A big thanks once again to Jon, Jane and Michelle, these sessions are always fun so please feel free to book in and come along, according to your membership category. Booking is available via ‘mycourts’ online, via the Club App and also via the screen in reception.

Jon Hope and Karen Adams are available for personalised exercise sessions. If you want a programme tailored for you contact them directly, their contact details are on reception or available on the website and app.

I would also like to thank the Gym committee, a group of 8 who have given their spare time to meet periodically to discuss equipment upgrades and all other Gym related matters that need attention. The minutes of the meetings are printed out and put up on the Gym notice board if you want to know what we have been doing on the members’ behalf, and if you wish to get involved please make yourself known to the office.

On a final note, if you have any queries, problems or marketing ideas please let me or any of the Board members know. However, if you are enjoying the facilities in the Gym and at the Club, let your friends know and see if they would like to join.

Healthy regards

Nick Carter (Gym Chair)

Stourbridge Lawn Tennis and Squash Club Limited

Minutes of the 55th Annual General Meeting, held at the Clubhouse, Sugar Loaf Lane, Iverley, Stourbridge, West Midlands, DY6 6PS on Thursday 9th December 2021

Present: Sue Bartlett (Chairman of Meeting), Aubrey Grosvenor, Richard Cattell, Tim Roberts, Richard Walker, Nick Carter, Ian Binks, Ricky Hunt, Steve Hunter, Lucy Hancocks, Stuart Davis and a quorum of Voting Members

Apologies: None received.

The Chairman declared the meeting open.

Resolution No. 1

The Chairman sought confirmation of the Minutes of the AGM held on Thursday, 15th October 2020 and the Minutes of the General Meeting held on Thursday 25th February 2021.

Resolution No. 1 was proposed, seconded and carried.

Both sets of Minutes were signed by Aubrey Grosvenor, Club Chairman.

Resolution No. 2

2020/2021 Accounts

The Chairman called on the Treasurer, Richard Cattell, to present the accounts for the year ending 31st March, 2021.

The total income for the year was £281,741.00 and the Club made a loss of £10,899.00 for the year, which included a Government backed bounce-back loan of £50,000.00 and approximately £44,100.00 of Grants from various sources (national, local government and sports bodies). Capital expenditure was limited due to the fluctuating financial picture for the year and the reduced use of the Club's facilities. The most significant expenditure was the repair of the roof above courts 3 and 4, which was covered by insurance. The Club had net assets of £1.42m, with loans to the value of £255,169.00. Cash in the Bank value at the

year end was £378,330.00 (which included a significant number of membership renewals for 2021/22.

Accounting Approach

SLT & SC has outsourced its accounting since September 2020. Subsequently our financial reporting has changed. The 2020/2021 accounts reflect the structure of the financial information supplied by ARAS and this information is shared with the Board monthly. Our current banking relationship is with Lloyds and we meet with them regularly to ensure good communication. Along with the P & L and balance sheet information, we base many of our financial decisions on the monthly cash in bank value and use this to plan for the remainder of the financial year. This is in line with recommendations by Sport England for small sports clubs. These approaches give the Board (and thus the Members) assurance that Members' money is being handled appropriately.

Current financial picture (October 2021 financial report)

Given the extraordinary period leading up to this current financial year, the monthly financial picture remains somewhat unsettled. For the early part of the year, we had higher running costs of the bar and, over the year, are coping with the 3 month return of fees to Members and the £50 bar credit. Profit remains variable month by month and year to-date we have made £11,950.00 profit. Staff costs are currently in a state of flux given the changes. Currently the Club has fixed assets of £1.56m, a Cash in Bank value of £342,019.00 and two loans totalling £240,380.00. Our current planning suggests we should reach year end, including currently known risks and costs, in reasonable financial health. The financial year 2022/2023 sees the return to Members of the final 2 months of membership due to the lockdowns in 2020/2021. We will need to return to previous funding of maintenance and upkeep of facilities now usage is back to near normal.

Membership

The club had 976 members going in to COVID lockdown in March 2020, this reduced to 845 by August 2020 and currently stands at 1045. This continue support by members has certainly helped see the club through the challenge of numerous lockdowns.

Financial risks

(a) Future lockdowns relating to COVID – the risk of another lockdown related to COVID seems lower now than in the early part of 2021. There does, however, remain a possibility that the Club may close to sports. Therefore, the Board have chosen to limit capital expenditure during 2021;

(b) Legacy leaks onto courts 3 and 4 - this long-term issue is the focus of intensive work. The Club has received an initial report into the leaks and is working with further experts and building contractors to resolve this important issue;

(c) Capital expenditure to maintain courts - it is key to the Club to have well maintained facilities and the Club will work with the Sports Committee Chairs to restart the maintenance programme as soon as is possible

(d) Utility prices - price rises have been well documented and the Club is currently within a fixed rate deal with its utility provider so should be protected from this currently.

The Chairman sought approval of the Club's financial statement.

Resolution No. 2 was proposed, seconded and carried.

The Chairman sought approval of the appointment of the Club's Auditors, W H Audit.

The appointment of W H Audit was proposed, seconded and carried.

Election of Officers for 2021/22

Re-election and election of officers for the forthcoming year was presented by the Chairman and stated that the nominees were all elected unopposed, i.e. Secretary and Treasurer. All Sports Committee Chairs having been appointed at their relevant AGMs

Returning Chair

The Chairman asked the returning Club Chairman, Aubrey Grosvenor, to address the meeting.

Aubrey thanked the attendees to the AGM and hoped that they were happy with how the Club is fairing during very unsettled times. Aubrey explained that the Board is made of Members working unpaid for the benefit of all Members.

Aubrey thanked retiring Past Chairman, Robert Moreton, who has been a great asset for the Club during the time of his chairmanship and past chairmanship. Aubrey then welcomed Stuart Davis as a co-opted Director to the Board.

Aubrey also thanked Lucy Martin for her time as Vice Chair and explained that as Lucy had been unable to see her term through, Aubrey welcomed the in-coming Vice Chairman, Steve Hunter, to the Board.

Aubrey also welcomed Ian Binks to the Board, heading up Racketball, replaced Heidi Munday, who would be missed by the Board. Aubrey went on to thank Heidi for her time on the Board, but also organising ClubFest, which was a great success.

Aubrey also welcomed Stuart Davis to the Board.

Aubrey explained that during the year the Board had tried to promote Stourbridge Lawn Tennis and Squash Club as the best possible sporting and social facility for tennis, squash, racketball and gym members. The current membership was around the 1050 mark, which is a healthy number of members, but there was still more to do.

Aubrey stated that the Board have continued to modernise the way the Club is run. Some changes have been difficult, including some well-know people leaving the Club. Member numbers and feedback had indicated we are hading in the right direction.

Aubrey closed by explaining that the Board were available whenever required and that they are constantly looking to improve the membership experience and welcome any input from Members with their ideas on how they feel we can improve.

Meeting closed at 8.27 pm.

Signed ............................................................ (Sue Bartlett, Chairman of the Meeting)

Stourbridge Lawn Tennis and Squash Club Limited

Minutes of the General Meeting held on Thursday 24th February 2022, held at the Clubhouse, Sugar Loaf Lane, Iverley, Stourbridge, West Midlands, DY6 6PS

Present: The requisite quorum requirement was met

Apologies

None received.

Open the meeting

The President and Chairman of the meeting, Sue Bartlett, declared the meeting open.

Resolution No. 1 and No. 2

The Chairman called upon the Treasurer, Richard Cattell, to present the proposed subscription charges for 2022/23, together with a brief explanation of the proposed budget for the year ending 31st March 2023 (the two being co-dependent).

Resolution No. 1

For 21

Against 2

Resolution No. 2

For 20

Against 0

Close

The Chairman thanked the Board for their hard work and Aubrey Grosvenor for his leadership of the Board and the meeting closed at 8.29 pm.

Signed..................................................................(Sue Bartlett, Chairman of the Meeting)

31/10/2022

News & Events

June 2025

• Extension to Evening and Weekend Racketball Leagues
• New Menu and Food Opening Times
• Adult Coaching Course

May 2025

• Main Plate draw has been completed.
• Plate draw has now been completed.
• Advanced Tennis Lessons for Team Level Players
• Tennis Club Champs Sign up Extended
• Food at Stourbridge Lawn Tennis and Squash Club
• Stourbridge Squash Handicap 2025
• Ladies' Open Tournament Registration - Opens Today!
• New Evening and Weekend Racketball League
• Car Park Closed Monday 5th May

April 2025

• Club Sponsorship
• Court Bookings
• Tennis Club Championships main draw!
• Vets mixed draw completed
• Mixed racketball draw - completed
• SLS 2025 Mixed Doubles Racketball Championships
• Kitchen Closed until 30th April
• Quiz Night Saturday 26th April
• Junior Night Good Friday 18th April
• Baseline Bandits
• Announcement: 2025 SLS Mixed Racketball Championships
• Veteran and Junior Tournaments - Act Now!

March 2025

• Squash Team Update
• Digital Office Racketball Finals
• Mens Squash Match TONIGHT!
• Kitchen Closed Tonight
• Join Us for Racketball Finals Evening - Friday 28th March 2025
• Paid in Full memberships expiring March 2025
• Elvis and Tom Jones - The fabulous Vegas show!
• Junior's Tennis Tournament
• Annual Veteran's Tennis Tournament
• Easter Tennis Camps
• New Evening and Weekend Racketball League
• Membership renewals April 2025
• Racketball Improvers Course
• Team Tennis Winter Season round up
• Yonex Tennis Racket Demo Day
• Combined Ladies Plate Draw

February 2025

• Digital Office 2025 Racketball Championships - update
• Men's Doubles League Update
• Tennis updates
• Road Closure
• Elvis and Tom Jones - The fabulous Vegas show!

January 2025

• Court Lights - A Polite Reminder
• Digital Office 2025 Racketball Tournament
• Saturday 1st February - TV Sports Showing
• General Meeting Invite pack 2025
• New Evening and Weekend Racketball League
• The Worcestershire County Closed Finals Sunday 26th January
• Bring a Friend Tournament
• 2025 Digital Office LADIES O55's Racketball Championships
• 2025 Digital Office LADIES O40's Racketball Championships
• 2025 Digital Office LADIES OPEN Racketball Championships
• 2025 Digital Office MENS O70's Racketball Championships
• 2025 Digital Office MENS O55's Racketball Championships
• 2025 Digital Office MENS O40's Racketball Championships
• 2025 Digital Office MENS OPEN Racketball Championships
• Proposed membership prices ref Padel
• 5 days to go!!! 2025 Digital Office Club Racketball Championships
• Tennis bring a friend tournament
• Junior TENNIS cancelled this evening!
• Worcestershire County Closed 25th & 26th January 2025
• Junior and Adult Squash Coaching
• Padel and General Meeting Information
• Junior Tennis and Squash Fri 3rd Jan 2025 and Kitchen
• Padel Information

December 2024

• 2025 Digital Office Club Racketball Championships
• General Meeting Invite
• Junior Tennis and Squash Christmas Update
• Kitchen Closed Tonight
• Kirk Woodall Christmas Giveaway Competiton
• Christmas Opening Times
• Hayley Windows Racketball Doubles Tournament
• Power is Back! Club Open from 2pm today.
• Update on power at the club
• Christmas Carols followed by Christmas Quiz night
• New Evening and Weekend Racketball League
• Hayley Windows Racketball Finals Correction
• Hayley Windows Finals - Friday 6th December
• Club Member Survey 2024

November 2024

• Black Friday Tennis Lesson Offer!!!
• Hayley Windows Tournament Order of Play
• Saturday 30th National Racketball Doubles Championship
• Sky is back
• Junior Night CANCELLED
• Nigel Cartwright Club Squash Championships FINALS
• Tennis Courts Update
• Nigel Cartwright Club Championship SEMI-FINALS TONIGHT
• Nigel Cartwright Club Championship Semifinals
• Snow Updates - Tennis Courts
• Snow on Tennis Courts
• Hayley Windows Ladies Plate Draw 2024
• One Racket Racketball Tournament
• Tennis update including save the date for CLUB CHAMPIONSHIPS 2025
• Nigel Cartwright Squash Club Championship
• Junior Night from 7pm this evening cancelled!

October 2024

• Introducing your new Tennis Committee 24/25
• Kitchen Closed Tonight
• Kitchen Closed Wednesday and Thursday 23rd and 24th October
• JOIN US IF YOU DARE....Family Halloween Fancy Dress Party
• FAO Tennis Players: Double Court Bookings & Court Deletions
• Changes to AGM / Proxy
• HOME TEAM RIVALRY
• New Evening and Weekend Racketball League
• Hayley Windows Racketball Doubles 2024
• Only 24 hours until the draw. Get your names down.
• Hayley Windows Doubles Racketball Tournament 2024
• October Tennis Camps Are Back!
• GM Voting Pack and Accounts October 24th

September 2024

• Hayley Windows Doubles Racketball Tournament 2024
• Telephone Line Down Monday 30th September
• Play Pickleball
• Hayley Windows Racketball Tournament
• Temporary closure - Racecourse Lane
• Error in yesterdays email.
• Notice of AGM October 24th
• PSA Stourbridge Open
• Ladies Open Results
• Card Machines Down Thursday 12 September
• UK Racketball Series Finals and National Doubles
• Wimbledon tickets 2025
• QUIZ NIGHT SATURDAY 5TH OCTOBER AT 7PM
• Huge congratulations to Pete Bailey!
• County Sports Hagley will be in attendance at the Ladies Open 12th September
• New Membership Cards
• New Evening and Weekend Racketball League

August 2024

• Padel Survey - Online Version
• County Championships Finals
• Staffordshire County Championships Finals
• Padel Tennis Survey
• Staffordshire County Closed Fixtures
• Gym Closure 7th September
• Gym Closure 7th September
• August Tennis Newsletter
• Charity Squash Event Tomorrow!
• Job Opportunity at Digital Office based in Dudley office

July 2024

• Charity Squash Event
• Fashion Show 1st August
• Youtube and Live streaming
• Club Champs Update
• CLUB CHAMPS UPDATE!!!!
• 2024 Club Championship Tennis Finals
• 2024 Club Championship Tennis Finals
• Register your new Membership Card
• Exciting 500 Follower Giveaway with Kirk Woodall Tennis!!

June 2024

• Tennis Match Play Whatsapp Group
• John Hunters Wake Information
• QUIZ NIGHT 22nd June
• Kitchen Closed Tonight - Friday 14th June
• Road Closure update.
• Events Update
• New Evening and Weekend Racketball League
• Road Closures

May 2024

• COMEDY NIGHT! 8TH JUNE
• New Membership cards and Kitchen closed this evening
• Night at the dogs trip - CANCELLED
• Squash Masters 18th - 19th May
• Beginners Course
• Ladies Open Doubles Tennis Tournament
• A night at the dogs - Saturday 1st June
• Safeguarding Survey
• G I SYKES SINGLES RACKETBALL CHAMPIONSHIP 2024
• G.I Sykes Racketball Tournament

April 2024

• G.I Sykes Racketball Tournament
• Racketball Tournament
• Website Rebrand and photoshoot
• Club Website Rebrand
• Ludlow Horse Race Day Trip Wednesday 24th April
• New Evening and Weekend Racketball League
• Kitchen Closed Tonight
• Tennis update Newsletter
• G.I Sykes Racketball Draw

March 2024

• Friday Night Junior Tennis Reminder
• Introducing Our New Welfare Officer
• British National Racketball Championships
• Stourbridge Squash Open 2024
• Quiz and Karaoke Night
• Exciting News: Tennis updates and Giveaway
• G I Sykes Racketball competition
• Racketball Comp and Bar Update
• Membership Invoices
• G I SYKES SINGLES RACKETBALL CHAMPIONSHIP 2024
• New Evening and Weekend Racketball League
• Balcony Update
• Quiz and Karaoke 23rd March

February 2024

• Men's Showers closed Monday 4th March - All day!
• Tennis Update
• Pork Pie Club Tomorrow
• Racketball Doubles Tournament Finals Night
• Men's Shower Update
• Mixed Doubles Racketball Tournament
• Invitation to general meeting 2024
• Kitchen closed tomorrow
• Fun new kids activity – book now!

January 2024

• Exciting News: Kirk Woodall Tennis Relaunch & Rebrand!
• Junior Torquay Tennis Trip
• Kitchen Closed Tonight
• Squash Update
• Gibraltar Tour 2024
• Main clubroom and back room CLOSED Saturday 27th January
• Tennis Update
• Tennis Update
• SLS Mixed Doubles Racketball Tournament
• SLS Mixed Doubles Racketball Tournament
• Karaoke and Quiz Night!
• Urgent Notification. Essential Maintenance
• New Evening and Weekend Racketball League
• Karaoke and Quiz Night!

December 2023

• Fundraising for Mary Stevens Hospice
• Mixed Doubles Racketball Tournament
• British Junior Open Exhibition Match
• Friday Night Junior Tennis Update
• New Years Eve Party
• Amended Schedule for the Nigel Cartwright Club Championship Finals for THIS Friday 8th December
• Nigel Cartwright Club Championships
• Junior Tennis from 6pm Cancelled Tonight
• New Tennis Leagues

November 2023

• New Years Eve Party
• Evening and Weekend Racketball Leagues
• Mary Stevens Coffee Morning and Christmas Stalls.

October 2023

• Hayley Windows Racketball Finals
• Hayley Windows Racketball Finals
• OCTOBER JUNIOR TENNIS CAMP
• AGM Invite and Voting Pack 2023
• Nigel Cartwright Men's Championship 2023
• Nigel Cartwright Ladies Championships
• Nigel Cartwright O50's Championships
• Nigel Cartwright O35's Championships
• Nigel Cartwright O60's Championships
• Evening and Weekend Racketball Leagues
• Hayley Windows Racketball Doubles Finals
• Nigel Cartwright Sign Up
• Racketball Tournament Semi Finals Night
• Extension to Evening and Weekend Racketball Leagues

September 2023

• Club Championships Live Scores
• Club Champs order of play.
• JUNIOR TENNIS CAMP OCTOBER EARLY BIRD
• GM Invitation and Voting Pack
• Racketball Exhibition Match
• PSA Wye Valley Brewery Stourbridge open.
• Evening and Weekend Racketball Leagues
• Tennis Exhibition Match Today at 6:30pm

August 2023

• Doubles Racketball Tournament
• Racketball Exhibition Match
• Pickle ball bookings
• Tennis Updates and Events
• Pickleball group coaching/taster session
• Robin Hood Performance
• Turnstile Installation

July 2023

• Tennis Court 1 Update
• New Turnstile Information
• Evening and Weekend Racketball Leagues
• Evening and Weekend Racketball Leagues
• Performance of Robin Hood
• Tennis Court 1 Maintenance work
• Squash Match Tonight

June 2023

• British UK Racketball Nationals
• Updated Bye-Laws
• Warks Squash Team Matches
• May & June Newsletter
• Changed to the bye-laws
• Squash match - Warwickshire Summer League
• Business Advertisement Banners
• Road Closure
• Evening and Weekend Racketball Leagues
• Annual Veteran's Tournament 2023

May 2023

• Quiz night 3rd June
• County Cup u10's Event
• Racketball Final Update
• Racketball Finals Friday 19th May
• GI Sykes Racketball Tournament
• SLT & SC Newsletter
• Our new walking tennis sessions!

April 2023

• Racketball: Evening league and other topics
• Ladies Open Doubles Tennis Tournament
• March Subscription Renewal

March 2023

• G I Sykes Rackball Championship
• Easter Holiday Junior Squash Camp
• March News Leaflet
• Stourbridge Rams
• Court Maintenance
• Easter Tennis Camps
• G I Sykes Rackball Championship
• Racketball League
• Tennis Courts
• Snow on courts
• Snow on the courts
• G I Sykes Rackball Singles Plate

February 2023

• February Newsletter 2023
• Amended EGM Information
• Amended EGM Information
• Gym closure today only (Monday)
• Proxy form and GM info UPDATE
• GM Invitation
• League till 24th March 2023

January 2023

• Evening & Weekend Singles Racketball League
• January 2023 Newsletter
• 2023 GI Sykes Racketball Singles Championship...
• Important Information
• GI Sykes Racketball Singles Championship

December 2022

• Racketball Singles Championship
• Merry Christmas & A Happy New Year
• New League
• Christmas Opening Hours
• December Newsletter
• NEW Evening Rackball League...
• Christmas Party
• Squash Club Finals
• Breakfast with Santa

November 2022

• Christmas Party
• November 2022 Newsletter

October 2022

• AGM Invite and Voting Pack 2022
• Evening and Weekend Racketball League.
• October Newsletter
• JUNIOR TENNIS UPDATE OCTOBER

September 2022

• Friday junior night tennis cancelled
• Racketball League
• Squash Exhibition Match
• Racketball League
• Club Championships Order of Play
• September 2022 Newsletter
• Junior tennis September 2022
• The Queens Funeral September 19th
• Evening Rackbatball league extension
• Morning Social Walk

August 2022

• Tuesday Morning Mix Ins
• Evening and Weekend Singles Racktball League
• August Newsletter

July 2022

• Adult Group Coaching Sessions
• Commonwealth games Squash tickets
• Evening and Weekend Rackeball Singles League - extended
• Wimbledon Weekend!
• SUMMER JUNIOR TENNIS CAMPS

June 2022

• Newsletter
• A&H Mixed Doubles Racketball Plate Draw 2022
• A Quick Update
• Junior night 3rd June

May 2022

• Premier Division Racketball
• Eve & W/E Racketball League
• Correction to the last email.
• Charity Quiz Night
• A&H Mixed Doubles Tournament 2022

April 2022

• Questionnaire for new website
• Adult Coaching Courses
• A&H Mixed Doubles Racketball Tournament
• Racketball League and Proposal
• April Newsletter
• Racket Ball Finals
• Membership Renewals

March 2022

• GI Sykes Men's Championship Plate
• GI Sykes Men's Over 55 Plate Championship
• Junior Mini Tennis Session
• G I Sykes Ladies Championship
• Evening and Weekend Racketball League
• Easter Tennis Tournament

February 2022

• Tennis Update February 2022
• Upcoming Events 2022
• Evening and Weekend Racketball League...
• GI Sykes Racketball Championships 2022

January 2022

• Racketball/Squash57 Singles Championships
• Late Arrival in Division 7!
• Singles Rackball league Feb 2022
• Evening and Weekend Racketball League

December 2021

• Squash Court booking times

November 2021

• Paula Williams One Racket Tournament
• Evening & weekend racketball league
• Racketball Doubles Championship

October 2021

• Evening and Weekend Racketball League

September 2021

• Sports Committee Nominations 2021/22
• Racketball
• Wednesday morning squash/57 mix in starts 9:30am
• Friday nights junior sessions no longer on mycourts
• Club closed from 3pm today for Clubfest 4/9/21

August 2021

• Mycourts check in reinstated
• Evening and Weekend Racketball League

June 2021

• New Daytime Doubles League
• New League
• Evening Racketball League

October 2020

• Racketball Bubbles